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Outlook personal folders inbox how to#

If you would like to set up notification for all your email folders in Outlook, then follow the upcoming step by step process. If users don’t receive a notification for this email, there is a high probability that they will not see the email. There are often times where an important email can accidentally end up in the wrong inbox. In order to increase productivity, Outlook does not display notifications from other folder as the emails that have a higher priority are usually in the inbox folder, therefore receiving notifications for other insignificant folder can be quite distracting and can often lead to users spending too much of their time in other folder rather than focusing on the important mail in their inbox. Since only important mail usually ends up in your inbox folder, users receive a notification for every email that enters that folder. Outlook has this as a default feature as it is a feature that is designed to help users organise their mail in an efficient way. Why is this the default setting in Outlook?Īs I briefly mentioned above, the default setting in Outlook means that users can only receive notifications for mail that goes into their inbox and not in any other folders. Please note that if you are using a version of Outlook that is older than Outlook 2010, then there is a slight difference to step 7 of this process which will be explained in the step by step process section of this blog post.

Give the rule a name and select the box for ‘Turn on this rule’.

In the next window, ensure that no exceptions are selected and click ‘Next’.

Select the box for ‘display a desktop alert’ and click ‘Next’.

When a small message appears on the screen, click on ‘Yes’.

Make sure that no conditions are selected and click on ‘Next’.

Select ‘Apply rule on messages I receive’.

From the drop down list, select ‘Manage rules and alerts’.

Go to Outlook and sign in using your credentials.

Creating a rule to get notifications for all mail:

Outlook personal folders inbox how to#

In this blog post, I will outline how to create a generic Outlook rule that will make notifications display for any incoming mail regardless of what folder it goes into. This can also have an impact on the company if the email is important and it is crucial to reply on time. Although some might find this default Outlook setting to be useful as it doesnt notify you about mail that could be unimportant, many users find this feature to be frustrating, as mail often accidentally ends up in the wrong folder and users don’t get a notification about it. You may also have realised that Outlook only displays desktop notifications for mail that goes to your inbox folder. If you’re the type of Outlook user that likes to have their mailbox organised, then it’s very likely that you use a lot of rules to manage all the different mail that comes into your different folders.